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911

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1. How do I obtain a new 911 address?

If you are outside the Madison city limits, you must first contact the Jefferson County Surveyor’s Office to get a building permit. If you are within the city limits, contact the City of Madison Planning Commission to get your permit. After you have an approved permit, you may contact the 911 Administrative Office to receive your new address. 

2. How do I obtain a 911 address on a state road?

An applicant must contact the Seymour Office of the Indiana Department of Transportation in order to obtain a driveway permit. The following telephone numbers, locations, and working hours shall be used in referring the applicant to the District:

Phone: 812-522-5649

Fax Number: 812-522-7658

Address: 

185 Agrico Lane 

Seymour, IN 47274

Email Seymour Department of Transportation

Hours

8:15 a.m. to 4:45 p.m.

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Assessor

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1. How much property tax do I owe?

Individual property tax bills are calculated by the county auditor and mailed by the county treasurer.

The Department of Local Government Finance issues a budget order for each of Indiana's 92 counties. The budget order is a critical document in calculating tax bills, a county-level function. The order contains the state's certification of the approved budget, the estimated assessed value, the tax rate and the levy for each fund of each taxing unit in a county. The order also gives the total tax rate for each taxing district and may include certain local homestead credits. Other local homestead credits are calculated by the county auditor after the budget order is certified.

For information about when you will receive your property tax bill or for questions related to your bill, please contact your county treasurer or your county auditor. 

2. How do I file for the homestead credit or another deduction?

Deductions work by reducing the amount of assessed value a taxpayer pays on a given parcel of property. To file for the Homestead Credit or another deduction, call the County Auditor at 812-265-8907, who can also advise if you have already filed.

3. Where can I locate a form?

You can download forms from the State of Indiana website.

https://www.in.gov/dlgf/8516.htm

4. How are property taxes determined and calculated?

Property taxes represent a property owner’s portion of the local government’s budgeted spending for the previous year. Increases or decreases depend upon a local government’s fiscal management, the assessed valuation of a property and/or local tax rates, which are based on the budget proposals submitted by local government taxing entities that provide services to each community.

To calculate an individual’s property tax bill, the county official takes the tax rate multiplied by the assessed value after all deductions are subtracted and after all state credits (homestead and property tax replacement credits) are applied. Tax rates are determined by dividing the estimated amount of funds to be raised by the local unit of government by the net assessed value of all property in a county, minus the applicable deductions.

5. What are property tax deductions and how do I know if I qualify for one?

Deductions work by reducing the amount of assessed value a taxpayer pays on a given parcel of property. Information on what deductions are available and the qualifications can be located on DLGF.

To file for the Homestead Credit or another deduction, contact the County Auditor, who can also advise if you have already filed. Auditor's Office 812-265-8907

6. Why haven’t I received my tax bill?

Individual property tax bills are calculated by the County Auditor and mailed by the County Treasurer.

The Department of Local Government Finance issues a budget order for each of Indiana’s 92 counties. The budget order is a critical document in calculating tax bills – a county-level function. The order contains the state's certification of the approved budget, the estimated assessed value, the tax rate and the levy for each fund of each taxing unit in a county. The order also gives the total tax rate and property tax replacement credit (PTRC) rate, homestead credit rate and the local homestead credit rate for each taxing district. 

For information about when you will receive your property tax bill or for questions related to your bill, please contact the County Treasurer or your County Auditor. 

To view current and past property tax billing information, please see https://jeffersoncounty.in.gov/412/GIS-Tax-Information

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Auditor

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1. What do I need to bring with me to file a homestead deduction?

Please bring your Indiana Driver’s License or ID and the last 5 digits of your social security number.

2. How do I change my mailing address on my tax bill?

Effective 7/30/2021, all tax mailing addresses must be changed by using the change request form on your tax statement, submitting an online form or by printing this form. 

3. What are the fees to transfer a deed?

$10 fee for filing a sales disclosure form, as well as a $10 per parcel transfer fee.

4. Do I need to file a homestead deduction every year?

No, for real property, you do not need to refile each year. The only instance where you would need to file each year is if you live in a personal property mobile home, you will need to bring a copy of your title or a copy of a land contract each year to refile for your homestead per IC.

5. I refinanced my mortgage, do I need to do anything to keep my mortgage exemption?

Yes, you must refile for a mortgage deduction, even for refinancing. The recorders will have a copy of your mortgage information on file.

6. How do I get the over 65 age deduction?

• You’re adjusted gross income cannot exceed $30,000 individual/$40,000 combined household income and your property assessment cannot exceed $200,000. For the circuit breaker, your adjusted income cannot exceed $30,000 individual, $40,000 combined and property assessment cannot exceed $200,000.
• Must be over 65 on or before December 31 of the year preceeding the year in which the deduction is claimed

7. I want to file for a disabled Veteran’s deduction, where do I begin?

You will need to start your process at the Veteran’s Service Office in the Jefferson County Annex, located at 315 Jefferson Street.

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Booster Seat Law

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1. How can you know if your child (or the child you transport) is big enough to use the safety belt?

Use the Safety Belt Fit Test on every child under 13 you transport. Remember too, that all children under age 13 should ride properly restrained in a back seat.

2. My baby has long legs and their feet touch the back of the vehicle seat when sitting rear-facing in the car seat. Is this safe?

Yes. Babies are very flexible and it is okay for their legs to bend when they are in a rear-facing car seat. They are much safer from serious injury in the rear-facing position with their legs bent than if they were riding forward facing.

3. My baby is one year old and over 20 pounds. Can I turn them forward facing?

Research shows that babies are better protected if they stay rear-facing as long as possible. In fact, a recent study found that children in their second year of life are 5 times less likely to die or have serious injuries in a crash if they are rear-facing. In order to keep your child rear-facing longer, you will need to choose a car seat with rear-facing weight limits of about 30 to 35 pounds. If your car seat only rear-faces to 20 to 22 pounds, you may need to move your baby into an infant only or convertible car seat with a higher rear-facing weight limit.

The American Academy of Pediatrics recommends children should ride facing the rear as long as possible and to the highest weight and length allowed by the manufacturer of the seat.

4. Why should my baby ride rear-facing?

The risk of severe injury to your baby is greatly reduced by using a rear-facing car seat. Rear-facing helps support your child's entire body and protects them better from an injury, especially to the spine.

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Broadband Ready

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1. What is a VPN?

A VPN means virtual private network. When one is activated, your data and online activity is shielded from third party trackers by connecting you to a private server before it connects to the server of the website you are visiting. You are given a temporary IP address, and your real, permanent IP address is hidden. This protects your online privacy and security, especially when you are connected to public wifi. 

2. What does Indiana Farm Bureau Insurance have to do with an internet speed test?

The Indiana Farm Bureau wanted to help bring reliable broadband internet to the State’s most unserved and underserved areas. To answer this need, they created the Indiana Broadband Strategic Partnership in conjunction with other organizations who are passionate about closing the digital divide for Indiana communities. The speed-test is a crowd sourcing platform powered by GEO Partners, LLC which records internet speed tests results in order to form a map of what actual speeds are available and where. Tracking these results will help us form a fuller picture as to which areas are being left out of adequate and reliable broadband internet connectivity. To read more information about the IBSP,click here. 

***Note that your IFB agents will not be able to give you information regarding this initiative.  

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Child Support

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1. Who is eligible for services from the child support division?

Custodial parents, non-custodial parents, and legal guardians can apply for child support services regardless of their level of income.

2. How can I apply for services?

You may pick up an application for services at the Prosecutor’s Office Child Support Division or print out the application online at: https://www.in.gov/dcs/2483.htm. Completed applications should be delivered to the Child Support Division of the Prosecutor’s Office (located directly behind the Jefferson County Courthouse in Downtown Madison) in person or by mail to 315 ½ E Second St. Madison, IN 47250.

3. Does the prosecuting attorney or the child support division also determine custody of the children and visitation rights, or settle visitation disputes?

No. You will need to seek the advice of an attorney outside of the Jefferson County Prosecutor’s Office regarding those issues.

4. Does the prosecuting attorney or the child support division also resolve property settlement matters?

No. You will need to seek the advice of an attorney outside of the Jefferson County Prosecutor’s Office regarding those issues.

5. Are the earnings of both parents considered in setting the amount of child support?

Yes. In Indiana, the Child Support Guidelines are used to calculate child support and take into consideration the income of both parents.

6. How are child support payments made

Federal regulations require the Child Support Division to open cases and establish accounts at the request of either parent. Support payments must be paid to the agency specified in the court order (usually the Jefferson County Clerk) for the other parent to receive credit. GENERALLY, NO CREDIT WILL BE GIVEN FOR PAYMENTS MADE TO THE CUSTODIAL PARENT OR IN-KIND PAYMENTS SUCH AS PURCHASE OF CLOTHING, SCHOOL SUPPLIES, RENT, ETC. Paying through the Clerk will ensure an accurate record of your payments. Payments should always clearly identify the case number and for whom the payment is made.

7. What if the parents of the child(ren) were never married to each other?

Then the Prosecutor’s Office can file a paternity action to establish Paternity in your case.

8. What is paternity and what does establishing paternity mean?

Paternity is fatherhood. Establishing paternity simply means to make the biological father the "legal" father.

9. Why is establishing paternity important?

Both parents and the child have the right to a parent-child relationship. Both parents and the child deserve an opportunity to develop, enjoy and grow in this relationship. Both parents have the right to know and the responsibility to support their own son or daughter.

IDENTITY: It is important to know who we are. Your child has the right to the sense of belonging that comes from knowing both parents.

MONEY: The law requires both parents to support their children. This is true even with an unplanned pregnancy. Children supported by one parent often do not have enough money for their needs.

BENEFITS: Your child has the right to other benefits from both parents. These benefits may include Social Security, insurance benefits, inheritance rights, veteran's and other types of benefits.

MEDICAL: Your child may need a complete Medical history from the families of both parents. This could include inherited health problems.

10. What are the benefits to the father of establishing paternity?

The father has the opportunity to be a father to the child. He can experience the companionship and rewards that come with spending time with his child. The father has the right to establish and maintain a relationship with his child, as well as an obligation to financially support his child.

11. What if the father or mother is not 18?

The age of the father or mother is not relevant under paternity establishment laws.

12. How long after a child is born can paternity be established?

Indiana law permits a paternity action to be started any time before the child reaches the age of 21.

13. What does it mean to cooperate with the child support division?

It means you must provide any information or documents needed by the Child Support Division to establish paternity and/or locate the parent, and to get support payments for your child.

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Chip Seal FAQ's

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1. What is Chip Seal?

Chip Seal is an application of a bituminous binder covered with an application of clean graded aggregate to an existing asphalt surface. It is also known as armor coat, bituminous sealing or seal coat, to name a few. The binders may be emulsions, paving grade asphalt cements, and modified versions of each being modified with various polymers such as latex, tire and natural rubbers.

The aggregates commonly vary in size from a maximum of 5/8 of an inch to a minimum of ¼ inch with less than 5% passing the No. 4 screen. Aggregate must be durable with the use of crushed stone, gravels or manufactured aggregates. Aggregates may be pre-coated with a small % of asphalt cement when used with hot asphalt binders. Chip Seal has been used in various forms since at least the early 1900’s. The quality has improved over the years with better binder technology, cleaner aggregates, and improved equipment and a better understanding of how the materials perform together.

2. How is Chip Seal designed?

By making use of the best local aggregates with the most compatible binders while considering climate, traffic count and type to maximize results with awareness of cost with the funds that are available. Once the binder and aggregate are selected there are procedures to determine the rates of application for each.

3. How is Chip Seal applied?

The binder is applied by an asphalt distributor which has the capability of applying the design rate at the desired width. The binder application is followed by a mechanical aggregate spreader that is also capable of applying a design rate at the desired width. Then rolling is performed with pneumatic rollers to set the cover aggregate into the binder. Finally, if there is any loose aggregate, it is removed by a rotary broom.

4. Types of Chip Seal:

There are virtually an unlimited number of Chip Seal combinations depending on what type of binder and aggregate are available. Chip Seal is normally one application but can be applied in double or even triple applications if needed. Multiple applications commonly use different sizes of aggregates to help “lock” the applications together.

5. Why Use Chip Seal?

Chip Seal is a comparatively low cost method of maintaining an asphalt surface indefinitely that can make use of local materials, and be performed by contract or by using local maintenance personnel. Traffic can be back on the road in minutes. A finished Chip Seal is very pleasing in appearance and traffic markings show up very well.

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Circuit & Superior Courts

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1. Where can I obtain court forms to file an action?

Anyone wishing to file an action on their own without counsel may visit the government website to search for forms. The only forms provided by the Circuit Court is the “Application for Emergency Detention of Mentally Ill and/or Dangerous Person.”

2. How can I obtain court-appointed counsel?

The Court’s general practice is not to appoint legal counsel in civil proceedings. Indiana statute provides a defendant in criminal proceedings the right to court-appointed counsel if they are unable to afford legal representation.

3. Why can't the judge or court staff or clerks help me with my case?

The judge is not a lawyer for either side. A judge is never permitted to give you legal advice about how to proceed with your case or tell you what you should or should not do. The court staff and clerks are not lawyers and so cannot give you legal advice. They also are not permitted to give you any help or advice about how best to handle your case.

If you need legal advice, you should contact an attorney of your choosing to obtain advice and instructions about what law applies to your case. The lawyer can tell you what the law allows and does not allow; can advise you about rules of procedure and rules of evidence. The judge, and court staff and clerks can never do this.

You must correctly complete all paperwork and forms. You must file your paperwork properly and on time. You must always give the other side a copy of any and all paperwork or forms you file with the court. While the court staff and clerks can show you where you can find forms you might find helpful in presenting or defending your case, they can never tell you what words to say or write on the forms.

4. Can I just ask the judge a quick question about my case?

No. Our court system is designed to be an adversarial system. This permits each party to present their side and their evidence to the judge in the presence of each other. This way, each party knows and sees everything the judge hears, sees and considers in order to decide the case.

Rules from the Indiana Supreme Court strictly forbid judges from hearing evidence or talking about a case unless both sides have received a notice to appear in court and are given a chance to present their side of the case. A judge is not allowed to only listen to one side of the case if the other party has not had the chance to be present in court. This would not be fair.

5. If I can't speak to the judge, can I write the judge a letter?

If you write a letter or send an email, the judge will not write back. Anything you send to the court, you must also send to the other party. There can never be any one-sided communication with the judge about your case. When anyone tries to talk to or communicate with a judge about any case and the other side is not present, this is called ex parte communication and is not permitted by the Code of Judicial Conduct.

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Coroner

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1. Does every death involve the coroner?

The coroner has jurisdiction over all deaths that occur in their county under suspicious, unusual or unnatural circumstances. The coroner may also be involved in natural deaths that were unattended by a physician. 

The coroner will actually investigate approximately 12% of the deaths in their county and 60% of those may be natural deaths.

2. Does the coroner's office provide all death certificates

No. Death certificates are the responsibility of the vital records division of the county health department. The coroner will sign the certificate for coroner cases and then turn the certificate over to the health department for completion. 

The certificate is to be filed within 72 hours, but the cause and manner of death can be deferred pending further investigation.

3. Who performs an autopsy?

In the state of Indiana the autopsy must be performed by a Board Certified Pathologist.

4. Why are autopsies performed?

There are a number of reasons autopsies are performed. 

However, the basic reason is to determine the cause and manner of death when it is not known, also to gather evidence for presentation in a court of law.

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County Commissioners

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1. Who is my Commissioner?

The Commissioners represent all citizens of Jefferson County. However, each Commissioner resides in the District they serve. 

Jefferson County is broken down into 3 districts; an upper, middle and lower. 

View the map of districts and to see who your Commissioner is (PDF).

2. When are the Commissioners meetings?

All Commissioners meetings are held twice a month at 5:00pm in the Commissioners office at:

300 E Main Street

Room 103

Madison, Indiana 47250

For a complete list view the Commissioners Meetings (PDF).

3. Are the Commissioners meetings open to the public?

Yes! We encourage the public to come to as many meetings as they choose. If you are unable to attend a meeting, our agendas and minutes are posted on the homepage.

Upon occasion, the Commissioners will be required to meet in an executive session. Executive Sessions are not open to the public. During an executive session, Commissioners are only allowed to only discuss certain topics according to IC 5-14-1.5-6.1. The topic that will be discussed will be posted on the agenda.

4. What do I do if I want to speak at a meeting?

The Open-Door Law does not guarantee the right to speak at public meetings. However, the President of the Board of Commissioners may open the floor to public comment to address matters which are related to County Government. If you are called upon to speak, please state your name and address the entire board and not just one person. Please limit your comments to 5 minutes. The President of the Board of Commissioners shall control the amount of time each person is allowed to speak.

5. Can I be placed on the agenda for a particular meeting?

Agenda requests should be submitted to the Commissioners Office at least 48 hours before the meeting. View Agenda request Form.

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County Council

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1. When are the County Council meetings?

Click Here to View and Print a list of the County Council Meeting Dates

2. Are the Council meetings open to the public?

Yes! We encourage the public to come to as many meetings as they choose. If you are unable to attend a meeting, our agendas and minutes are posted on our website and Madison TV15 records and broadcasts each meeting. View Madison TV 15.

3. What do I do if I want to speak at a meeting?

The Open - Door Law does not guarantee the right to speak at public meetings. However, the President of the County Council may open the floor to public comment to address matters which are related to County Government. If you are called upon to speak, please state your name and address the entire board and not just one person. Please limit your comments to 5 minutes. The President of the County Council shall control the amount of time each person is allowed to speak.

4. Can I be placed on the agenda for a particular meeting?

Agenda requests should be submitted to the Auditors Office at least 48 hours before the meeting. Click Here to access our online request form.

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Court Services/Probation Consolidation

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1. What is Probation?

A sentence of Probation, affords you an opportunity to remain in the community with specific conditions instead of being sentenced to jail or the Department of Correction. Being on probation allows you to work and be with your family and friends. A probation officer will be assigned to assist and monitor you during your time on probation.

Probation is also an opportunity for you to make positive changes in your life. Your conditions of probation are designed to help you address problems that are known to contribute to criminal behavior. Your probation officer can be very helpful by referring you to resources, answering questions, and guiding you in meeting the conditions of your probation.  If you comply with the Court’s orders and the probation officer’s instructions you will complete your probation successfully. However, if you violate the conditions or fail to follow your probation officer’s instructions, your probation will/may be violated and a judge may sentence you to jail.

2. What is an IRAS?

Indiana Risk Assessment System (IRAS) for adults and the Indiana Youth Assessment System (IYAS) for juveniles determine a probationer’s risk of committing a new crime and helps the probation officer know what thinking and behaviors need to change to prevent the probationer from returning to the justice system. These assessments help you and your probation officer in planning and interventions.

3. What are the rules for reporting to my probation officer?

The frequency and nature of contacts will depend on a variety of factors, mainly related to your RISK ASSESSMENT. Your probation officer will inform you of the day and time, and you are required to report. If you have an emergency or illness that prevents you from reporting as directed, call and speak to your probation officer or their supervisor and get a new appointment. Your probation officer may also visit you at your home or place of employment. These field visits must be conducted as part of the supervision process and it is not their intent to embarrass you or create problems for you or your family. If you have any specific concerns about field visits, you should share them with your probation officer beforehand.

4. What should I bring to office appointments with my probation officer?

You must provide verification of: employment (a pay stub), residence (a lease, copy of a utility bill, etc.), community service hours, counseling or program attendance, all drug prescriptions, documentation of any medical conditions, immigration registration, and any other documents requested by your probation officer. For safety reasons, children are not allowed in probation appointments, they are also not allowed to sit in the hallway unattended.  PLEASE MAKE OTHER arrangements.

5. Why do I have to sign a release?

Releases of information are required so that the probation officer can verify your attendance and completion of any court ordered treatment program(s).  It also allows your treatment providers to speak with your PO so they can assist each other in your treatment, recovery or physical ailments. Additional releases (DCS, CASA) may be required depending on your individual circumstance.

6. What does Administrative Probation mean?

You may be placed on a term of Administrative Probation supervision. Administrative Probation is a non-reporting status of Probation.  You have a probation officer assigned to monitor compliance with any court orders and you must contact the probation officer to report any change in employment, or residence, and to request permission to travel out of state.  You may be permitted to mail in verification of community service hours, verification of any required program(s), and payments of restitution and fees. If you are notified to report in person, you are expected to follow the instructions to report.  If you fail to follow any of your conditions then additional supervision will be required and may include your case being returned to court for a violation hearing.

7. How do I pay fees and restitution assessed by the court?

Generally, all court ordered fees and restitution payments are made at the Clerk’s Office of the sentencing court. You may pay online by visiting the Jefferson County Payment Center or in person at the court house.  Payment must be made with credit card, cash, certified bank check or money order. You will be provided with a receipt for each payment you make. Please save your receipts.  All other fees for your community supervision will be paid at the Court Services Office where you meet with your PO.   Please speak with your probation officer for more information.

8. What happens if I violate my conditions of probation?

If you do not follow the conditions of your probation, your probation officer is required by the court to take action. This action may include requesting a warrant for your arrest, the judge requiring you to return to court to add more conditions to your probation, or your probation could be revoked. If your probation is revoked, the judge may sentence you to the Indiana Department of Correction or local jail.  Remember, your probation officer has been assigned to help you follow the conditions of your probation. He/she is available to assist you with any problems and refer you to community resources for aid in dealing with your problems. A probation officer is also responsible to the court and helps protect the community. The probation officer cannot excuse you from any of your conditions (such as reporting, making payments, completing community service, drug testing, etc.)  Your Probation Officer is here to help you fulfill your conditions and to see that you are not involved in the Justice System again.

9. What happens if I don’t pay fees and restitution assessed by the court?

The obligation to pay fees and/or restitution is not to be taken lightly. Failure to pay, especially if you knowingly or intentionally fail to pay, is a violation of your probation conditions and could result in the court finding you in violation.

10. What must I do if ordered to submit a DNA sample?

If you have been adjudicated or convicted of an offense that is punishable by imprisonment in the state prison, you have a duty to provide a DNA sample through the Indiana State Police Crime Laboratory. Refusal to provide the required sample is a violation of your probation in addition to being a separate criminal offense.  When you report for your initial appointment to be admitted to probation your intake officer will conduct a mouth swab and submit it to the Indiana State Police Crime Laboratory. 

11. What is a pre-sentence investigation (PSI)?

A pre-sentence investigation is a background check and social history compiled by the Probation Department prior to sentencing, and provided to the Judge, Prosecutor, and your Attorney. Pre-sentence investigations are ordered in nearly all felony cases, and in some misdemeanor cases if requested. The information from the pre-sentence investigation is used by the Court to assist in determining an appropriate decision in your case. Pre-Sentence investigations are considered confidential information, and are not released to the public.

12. May I move out of state?

Yes, provided you have received permission from your probation officer and state/local policy allows it. You must first report to Court Services and meet with your probation officer. Your probation officer will explain the process and what is required for the transfer of your probation supervision to the new state. The Interstate Commission for Adult Supervision (ICAOS) can be found on the web (www.adultcompact.org). There is a similar system for transfer of juvenile probation. For detailed information click on the section, “How can I transfer my supervision?”

13. May I travel out of state while on probation?

Permission may be granted provided you are in compliance with the court imposed conditions of your probation, have received permission from your probation officer and a travel permit has been issued. Such travel requires a waiver of extradition, and may be subject to other restrictions, appropriate to your case.

14. May the probation officer discuss my adult child’s probation status with me?

If the probationer is eighteen years or older, probation officers cannot discuss the status of a probationer with family members, friends or spouse. 

15. I am a concerned citizen and would like to know if my neighbor is on probation?

Probation officers cannot release any information to the neighbor, even whether or not a person is currently on probation.

16. The court has ordered me to submit to random testing. How will I be tested?

All clients are subject to urine drug screens while under the supervision of the Probation Department. Every day of your supervision you will call an automated drug screen line that will inform you if you need to report to Court Services to provide a drug screen urine sample.  It is expected that all clients will be randomly screened on a regular basis. The Probation Department conducts urine drug screens in accordance with industry standards and follows a very strict chain of custody. A Probation Department employee observes all screens. The urine specimens may be tested by a certified laboratory, and the probationer is expected to pay for a portion of the costs of the testing. Specimens are screened for the presence of alcohol and various drugs. 

Failure to call the drug screen line, submit to the testing or a positive test result can result in a violation of probation. Drug tests cost $5.00 for an instant test and $25 if the test needs to be confirmed by the certified laboratory. These prices are subject to change.   Please consult your probation officer for the most current costs.

17. What do I do if I am arrested?

If you are arrested, charged with any offense, or have any police contact, contact your probation officer immediately. If you are unable to speak directly with your probation officer, ask for a supervisor.

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Gravel Road Conversion

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1. How can I improve my overall gravel road conversion score?

• Verify Financial participation- Are petitioners on the road willing to contribute a dollar amount towards the project? If so, make sure the dollar amount is specified
• Verify the number of petitions signed vs number of parcel owners on your section of road
• Right of Way- the more people to grant a right of way, the better! It’s best to be able to widen the roadway

2. How do we find out what the traffic count is?

We use INDOT’s traffic counts for our County roads. If a traffic count is not found, the Highway Superintendent will take an average of the surrounding road counts for your particular road. 

When using the map, it’s best to use the + and - sign on the top left corner of the map to zoom into a particular area. 

3. What is the classification and connectivity score?

We use INDOT’s functional class map to validate if the road is considered a minor arterial or a major/minor collector. To view the functional class map for Jefferson County, click here!

4. How is the work needed decided for each road?

View our Conversion Procedure Readiness sheet here!

5. Do I need to fill out forms each year?

Once you have submitted petitions for your section of road, you do not have to fill them out each year. The program deadlines will be June 1 of each year. You, as the point of contact for your section of road, will be given the opportunity each year to review your petitions before the June 1 deadline.

6. What if ownership changes on the parcels?

As the point of contact, it is your responsibility to get a new petition signed by the new landowner. If ownership changes and we do not have a petition, we will remove that petition from the application, resulting in a lower percentage of participation score.  

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Jefferson Circuit Court

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1. Where can I obtain court forms to file an action?

Anyone wishing to file an action on their own without counsel may visit the government website to search for forms. The only forms provided by the Circuit Court is the “Application for Emergency Detention of Mentally Ill and/or Dangerous Person.”

2. How can I obtain court-appointed counsel?

The Court’s general practice is not to appoint legal counsel in civil proceedings. Indiana statute provides a defendant in criminal proceedings the right to court-appointed counsel if they are unable to afford legal representation.

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Lead Information

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1. How can I reduce my child's exposure to lead?

Drinking Water

Lead can be found in drinking water. Make it a habit to:

• Use cold water for drinking and cooking and let it run for 30 seconds to flush your pipes of lead.
• Contact IDEM's Drinking Water Branch at 800-451-6027 and ask for extension 308-3308 to learn more about lead in your drinking water.

Paint

Lead can be found in homes built before 1978, especially prior to 1950, so assume the paint contains lead. Make it a habit to:

• Wash all areas around doors and windows monthly with detergent and water. Lead dust near these areas is especially harmful because it enters the child's body and passes through the bloodstream at a much faster rate than ingesting the paint chips.
• Remove flaking, peeling paint in your home because it might have lead. Contact your county health department for tips on how to remove the paint.
• Avoid sanding lead-based paint. If you need to prep peeling areas, scrape them (while using a mist of water to avoid creating more dust) and remember to use a drop cloth to catch paint chips.
• Clean your carpets every year. Wet cleaning is especially recommended, but make sure the carpets are completely dry to avoid a possible mold problem.
• Change your clothes and shoes before coming inside your home if you work around lead or have a hobby that involves lead.

Soil

Lead can be found in the soil from both peeling paint chips that fall from a house and past use of leaded gasoline. Exhaust from leaded gasoline settled onto roadways in urban areas and rainwater caused the lead to runoff and settle into the ground. Make it a habit to:

• Remove surface soil if it's contaminated with paint chips.
• Wipe shoes on a doormat or remove them before entering the house to help keep lead out of the house.
• Encourage children to play in mulched or grassy areas instead of dirt that is near peeling paint areas such as walls, fences and sheds.
• Wash children's hands or encourage children to wash their hands, especially before eating. Many health problems can be avoided by taking this simple step.

2. How can lead affect me and my family's health?

• Lead can affect almost every organ and system in your body. The most sensitive to lead poisoning is the central nervous system, but lead can also affect the respiratory system, the reproductive system and the circulatory system.
• Exposure to lead is very dangerous for young and unborn children. Unborn children can be exposed to lead through their mothers. Harmful effects include premature births, low birth weight, decreased mental ability in the infant, learning difficulties and reduced growth in young children.
• Exposure to lead in toddlers and pre-school aged children is also a serious concern because of hand-to-mouth activities and playing on floors. Children age six and younger are the most vulnerable to lead poisoning, which can lead to behavioral and learning problems.
• Exposure to high levels of lead for adults may decrease reaction time, cause weakness in fingers, wrists or ankles and possibly affect memory. Lead may cause high blood pressure, anemia (a disorder of the blood) and expectant mothers to abort unborn children. It may also damage the male reproductive system. The connection between these effects and exposure to low levels of lead is uncertain.

3. Is there a medical test to determine whether I have been exposed to lead?

Yes, lead testing is provided for children under the age of 6 by appointment. Testing is free and requires only a fingerstick. Children with Medicaid must see their physician for lead testing. Call your local health department or your physician for more information about this test. The Indiana Department of Health recommends that children have this test by age two.

4. What is lead?

• Lead is a bluish-gray metal that has no special taste or smell.
• Lead is often used in products such as paint and water pipes because it makes products more durable and helps keep things from corroding.
• Lead is especially common in homes built prior to 1978.

5. Where can I get more information?

IDEM Media and Communication Services

• Telephone toll free in Indiana: 800-451-6027, ext. 35628
• Visit IDEM's website

Indiana State Department of Health

• Telephone Indianapolis office at: 317-233-7808
• Visit IDOH's website

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Mold / Air Quality

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1. How can mold affect your health?

Most types of mold that are routinely encountered are not hazardous to healthy individuals. However, too much exposure to mold may cause or worsen conditions like asthma, hay fever, or other allergies. The most common symptoms of overexposure are cough, congestion, runny nose, eye irritation, and aggravation of asthma. Depending on the amount of exposure and a person's individual vulnerability, more serious health effects, like fevers and breathing problems, can occur but are unusual.

2. How can Stachybotrys chartarum affect your health?

Typically, indoor air levels of Stachybotrys are low; however, as with other types of mold, at higher levels, health effects can occur. These include allergic rhinitis (cold-like symptoms), dermatitis (rashes), sinusitis, conjunctivitis, and aggravation of asthma. Some related symptoms are more general, like inability to concentrate and fatigue. Usually, symptoms disappear after the contamination is removed. There has been some evidence linking Stachybotrys with pulmonary hemosiderosis in infants who are generally less than six months old. Pulmonary hemosiderosis is an uncommon condition that results from bleeding in the lungs. In studied cases of pulmonary hemosiderosis, the exposure to Stachybotrys came from highly contaminated dwellings, where the infants were continually exposed over a long period of time.

3. How can you be exposed to mold?

When moldy material becomes damaged or disturbed, spores (reproductive bodies similar to seeds) can be released into the air. Exposure can occur if people inhale the spores, directly handle moldy materials, or accidentally ingest it. Also, mold can sometimes produce chemicals called mycotoxins. Mycotoxins may cause illness in people who are sensitive to them or if they are exposed to large amounts in the air. Large exposures are typically associated with certain occupations (e.g., agricultural work).

4. How can you tell if Stachybotrys chartarum is present in your home?

Many molds are black in appearance but are not botrys. For example, the black mold commonly found between bathroom tiles is not Stachybotrys. Stachybotrys can be positively identified only by specially trained professionals (e.g., mycologists) through a microscopic exam.

5. How does mold grow?

All molds need water to grow. Mold can grow almost anywhere there is water damage, high humidity, or dampness. Most often molds are confined to areas near the source of water. Removing the source of moisture, such as through repairs or dehumidification, is critical to preventing mold growth.

6. How should mold be cleaned?

Mold should be cleaned as soon as it appears. Persons cleaning mold should be free of symptoms and allergies. Small areas of mold should be cleaned using a detergent/soapy solution or an appropriate household cleaner. Gloves should be worn during cleaning. The cleaned area should then be thoroughly dried. Dispose of any sponges or rags used to clean mold. If the mold returns quickly or spreads, it may indicate an underlying problem such as a leak. Any underlying water problems must be fixed to successfully eliminate mold problems. If mold contamination is extensive, a professional abatement company may need to be consulted.

7. What is mold and where is it found?

Mold (fungi) is present everywhere indoors and outdoors. There are more than 100,000 species of mold. At least 1,000 species of mold are common in the U.S. Some of the most commonly found are species of Cladosporium, Penicillium, and Aspergillus. Mold is most likely to grow where there is water or dampness, as in bathrooms and basements.

8. What is Stachybotrys chartarum?

Stachybotrys chartarum (also known as Stachybotrys atra) is a type of mold that has been associated with health effects in people. It is a greenish-black mold that can grow on materials with a high cellulose content, like drywall sheetrock, dropped ceiling tiles, and wood, that become chronically moist or water-damaged, due to excessive humidity, water leaks, condensation, or flooding.

9. What should you do if mold is present in your home or apartment?

Although any visible mold can be sampled by an environmental consultant and/or analyzed by a laboratory specializing in microbiology, these tests can be very expensive, from hundreds to thousands of dollars. There is no simple and cheap way to sample the air in your home to find out what types of mold are present and whether they are airborne. Even if you have your home tested, it is difficult to say at what levels health effects would occur. Therefore, it is more important to get rid of the mold rather than find out more about it.

The most effective way to treat mold is to correct underlying water damage and clean the affected area.

10. Whom can I call if I suspect I have a mold problem or if I want more information?

For more information about the health effects of mold exposure and the safe removal of mold, please call the Indiana State Department of Health's Office of Indoor and Radiologic Health, at 317-233-7147.

11. Will my health or my child's health be affected, and should we see a physician?

If you believe that you or your children have symptoms that you suspect are caused by exposure to mold, you should see a physician. Keep in mind that many symptoms associated with mold exposure may also be caused by many other illnesses. You should tell your physician about the symptoms and about when, how, and for how long you think you or your children were exposed.

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Probation

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1. Is there an after - hours contact number?

No, you must call during office hours. You may leave a message and we will return your call.

Please do not leave multiple messages with the same information/questions.

2. Are Probation, Parole, and Community Corrections in the same location?

No, Probation, Parole, and Community Corrections are all separate departments located in separate locations.

3. Where do I pay my Probation User Fees?

All fees are paid to the  Jefferson County Clerk:

2^nd floor, Courthouse

300 E Main Street

Madison, IN  47250

4. If the Courthouse is closed, is the Probation Department closed as well?

Yes. If the closure is due to inclement weather, all appointments will be rescheduled.

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Prosecutor's Office

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1. How do I file charges against someone?

A criminal action cannot begin without an investigation by a law enforcement agency. Criminal activity must be referred to a law enforcement agency for an investigation. Our Investigator can direct you towards the appropriate agency.

2. How do I get a restraining order?

The Jefferson County Prosecutor’s Office will request a No-Contact Order for victims of a crime as part of filing new criminal charges. Without the filing of charges, a private citizen may apply for a Civil Protective Order at the Jefferson County Clerk’s Office located in the Courthouse.

3. How do I “drop” charges?

Once a law enforcement agency is contacted to investigate the commission of a crime, and charges are filed, the Prosecutor retains sole discretion in the disposition of that case. It is the Prosecutor’s duty to represent the interests of the greater community and the laws of the State of Indiana.
Our office policy is that once a person is charged with a crime, the presumption will be that that individual will be prosecuted. However, the victim has the right to be heard and the Prosecutor will take this position into consideration when deciding the appropriate course of action.

4. What is restitution?

A Court may order a person who is convicted of a crime to pay restitution to the victim, the victim’s family, or the victim’s estate for certain expenses related to the crime. Restitution payments may be ordered for property damage, medical and hospital bills, funeral and burial costs, or other items determined appropriate by the Court. These payments are to be made through the Jefferson County Clerk’s Office. If you are the victim of a crime and you believe you are owed restitution, please submit documentation of expenses related to the crime to the Victim Advocate.

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Recorder's Office

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1. Do you accept blanket documents?

It is the policy of the Jefferson County Recorder to not accept blanket documents.

2. Does the Recorder's Office have information regarding neighborhood association bylaws and restrictive covenants?

Restrictive covenants are filed with the recorder's office. Covenants can exist either as separate documents or as part of the original plat of the subdivision. On rare occasions, neighborhood associations also record their bylaws.

3. Does the Recorder's Office provide templates or blank forms that I can fill out to prepare a lien, release, deed or other documents?

The Jefferson County Recorder's Office provides blank copies of the Assumed Business Name. No other forms or templates are provided by the Recorder’s Office.

4. How are the fees charged by the Recorder's Office determined and set? How are recordings requirements determined?

The Recorder's Office is a state constitutional office and as such, fees charged by the Recorder's Office (such as the $1 per page cost of copies) are established under Indiana Code 36-2-7.

Recording requirements are set by Indiana Code 36-2-11.

5. How do I add or delete a name to the deed to my property?

Consult an attorney to make certain you are executing a deed or instrument which transfers the property rights and interests you wish to transfer.

In order to record a properly prepared deed or instrument, it must first have been submitted to the Jefferson County Assessor's Office and the Jefferson County Auditor's Office. The Jefferson County Assessor will require a sales disclosure form to be filed prior to recording, if the transaction is non-exempt.

6. How do I dissolve an assumed business name I previously filed with the Recorder's Office?

You may dissolve an assumed business name by filing a Dissolution of Assumed Business Name.

7. I received a solicitation by mail offering to sell me a copy of the deed to my home. Is this the only way I can obtain this record?

The deed to your home or property is a public record available in the Recorder's Office. In many cases, it costs $2 or less to obtain a copy of your deed from the Recorder's Office. To obtain a copy of your deed, you will need to provide the owner's name, the property's legal description and an approximate date of purchase. This office can not locate properties by key numbers or by addresses.

8. What is the role of the Recorder's Office in starting a business?

You are required under Indiana Code 23-15-1-1 to file a fictitious business name statement for a variety of different reasons. This document, known as a Certificate of Assumed Business Name, should be filed in the recorder's office in the county in which you are doing business. This is only for Individuals, sole-proprietorships, or general partnerships conducting business under a name other than their real name. All other types of businesses should go to State of Indiana Website.

9. What types of payment does the Recorder’s Office accept?

The Recorder’s Office accepts cash, check, cashier’s check, and money orders. Debit and credit cards are not accepted. 

10. Where can I find birth and death certificates?

Birth and death certificates are found in the Jefferson County Health Department.

11. Where can I find State Tax Liens and judgments?

State Tax liens and judgements of any kind are found in the Jefferson County Clerk’s Office.

12. Where do I get a marriage license?

Marriage licenses are obtained in the Jefferson County Clerk’s Office.

13. Why won't the Recorder's Office perform searches?

The Recorder's Office is committed to providing excellent customer service. However, for liability reasons, our office does not provide search services nor give out recording information over the phone. Customers may search the General Index themselves for recorded documents. Our records are available to the public with exception of military discharges during office hours. If you cannot come into the office, you may send a representative or contact a title company for assistance. Check the yellow pages for listings.

To request copies of recorded documents by mail you must include payment of $1 per page for the copy or copies (or $5 per copy or copies of pages larger than 11x17) and have the recording number or the book and page number. If you do not have this information, come in person or send a representative to the Jefferson County Recorder's Office or contact a title company to do a search for you and then place the copy order.

Certification is an additional $5.

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Sheriff's Office

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1. How do I apply for a gun permit?

Apply for a gun permit online.

2. Where can I find the sex offender registry?

You can find the registry online.

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Superior Court

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1. Why can't the judge or court staff or clerks help me with my case?

The judge is not a lawyer for either side. A judge is never permitted to give you legal advice about how to proceed with your case or tell you what you should or should not do. The court staff and clerks are not lawyers and so cannot give you legal advice. They also are not permitted to give you any help or advice about how best to handle your case.

If you need legal advice, you should contact an attorney of your choosing to obtain advice and instructions about what law applies to your case. The lawyer can tell you what the law allows and does not allow; can advise you about rules of procedure and rules of evidence. The judge, and court staff and clerks can never do this.

You must correctly complete all paperwork and forms. You must file your paperwork properly and on time. You must always give the other side a copy of any and all paperwork or forms you file with the court. While the court staff and clerks can show you where you can find forms you might find helpful in presenting or defending your case, they can never tell you what words to say or write on the forms.

2. Can I just ask the judge a quick question about my case?

No. Our court system is designed to be an adversarial system. This permits each party to present their side and their evidence to the judge in the presence of each other. This way, each party knows and sees everything the judge hears, sees and considers in order to decide the case.

Rules from the Indiana Supreme Court strictly forbid judges from hearing evidence or talking about a case unless both sides have received a notice to appear in court and are given a chance to present their side of the case. A judge is not allowed to only listen to one side of the case if the other party has not had the chance to be present in court. This would not be fair.

3. If I can't speak to the judge, can I write the judge a letter?

If you write a letter or send an email, the judge will not write back. Anything you send to the court, you must also send to the other party. There can never be any one-sided communication with the judge about your case. When anyone tries to talk to or communicate with a judge about any case and the other side is not present, this is called ex parte communication and is not permitted by the Code of Judicial Conduct.

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Surveyor

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1. How do I get a copy of a survey that has been done on my property in the past?

If the survey was ever recorded, the Jefferson County Recorder’s office will have it on file.

2. Who do I contact to get a survey of my property?

Unfortunately, the Jefferson County Surveyor’s Office cannot recommend any one company or person over another.

3. I have a complaint about an animal, who do I contact?

You will need to contact Jefferson County Central Dispatch at 812-265-2648 and they will dispatch an Animal Control Officer.

4. My neighbor has built a garage / fence / shed, etc. on my property. What do I do?

If you feel that your neighbor has built on your property and an agreement cannot be reached between you and your neighbor, this would be a private legal issue and you would need to consult a real estate attorney.

You may also be advised to have a boundary survey carried out.

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Treasurer

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1. Why did I not receive my bill due for November?

Tax bills are mailed once a year in mid-April with both installment remittance slips included. Payments must be received by the deadline to avoid late fee penalties.

2. I am interested in purchasing a property, can you tell me what my tax bill will be?

You can calculate an Estimate of your bill online.
Choose Jefferson County, Select a tax district from the drop down box at the top of the form. Enter an assessed value for the property. Next select any deductions that may apply to the parcel by clicking on the check boxes. Finally, click on the “Calculate This Bill” button to get an estimated bill.  

3. How do I change my mailing address on my tax bill?

Effective 7/30/2021, all tax mailing addresses must be changed by using the change request form on your tax statement, submitting an online form or by printing this form.

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Veterans Service Office

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1. How can I get a copy of my DD-214?

Fill out a Form SF180 and send it the NPRC or come into the office and your CVSO can help fill out the form and fax it to the National Personnel Records Center for you.